Town Clerk

The Massena Town Clerk is an elected position and is responsible under State Law for maintaining the custody of all public records for the Town. On behalf of the State and the Town she is also responsible for maintaining other legal documents such as, manuscripts, books, minutes of board meetings. The Town Clerk is also appointed as the Registrar of Vital Statistics for both the Town & Village of Massena.
 

Licenses & Permits


The Clerk issues various licenses and permits:
  • bingo
  • building/demo/variance requests
  • burning
  • certificate of occupancy
  • dog
  • fishing/hunting
  • games of chance
  • going out of business
  • marriage licenses

Vital Records 


You can obtain Vital Records (birth, death, marriage) for individuals who were (born/died, or purchased a marriage license in Massena). You can request them in person, by visiting the Town Clerk's office; or, by mailing your request to the Clerk with the necessary documents and payment. We offer an online service for ordering documents through www.vitalcheck.com

Because birth certificates and other vital records are sensitive documents, most government agencies will restrict who can request certificate copies. As a result, certified copies of vital record certificates are only available to the specified individual or their immediate family members.

In order to obtain a certified copy of any vital record, you will need:
  • valid photo identification
  • the complete name that would have appeared on the requested vital record
  • pertinent dates (birth, death, marriage)
  • reason for the request
  • your name
There is a fee of $10 (payable to Massena Town Clerk) if the request is made in person.

Order a Record Online


To order your Vital Record online, we recommend using VitalChek. VitalChek.com  is a fast and convenient way to complete the required documentation needed to obtain a certified government-issued vital records - usually taking less than 10 minutes. Visit VitalChek.com and follow the prompts to provide the required answers and place your order. VitalChek.com charges $16 to have the document sent to you by regular mail or $33 for next business day delivery.

Order a Record by Mail


To order a Birth/Death/ or Marriage certificates by mail, please send a written/ and notarized request, along with a photocopy of your current ID (such as a valid driver's license). In your request, make sure to include the name of the individual, (date of birth/death or marriage), both parents' names (include mother's maiden name), the purpose for requesting the document, a mailing address to send the certified copy of the certificate, phone number and payment. The current fee is $10, payable to the Massena Town Clerk by certified bank check or money order.

Mail to: Massena Town Clerk, 60 Main St. - Room 3, Massena, NY 13662
 
Elections
The Town Clerk also helps in the coordination of all Primary and General Elections.